1. Acts as the comptroller of all funds received or disbursed by this Association. Shall keep true and accurate records of all financial transactions and provide quarterly and annual reports to the Executive Board and general membership. Statements should include a balance sheet, budget versus revenue and expenditure comparison, and a cash statement as a minimum.
2. A separate register will be maintained for each account. All deposits and expenditures will be properly identified in the register of each account.
   1. Revenue categories should include but not limited to: memberships, insurance rebates or commissions, interest earned, life memberships, conference revenues, and sales.
   2. Expenditures categories should include but not limited to: website costs, newsletter costs, scholarships, annual conference costs, lobbying, EANGUS national dues, general administrative costs, and investments.
3. All expenditures will be approved by the Executive Committee prior to the Treasurer expending funds. Advance approval must be documented in minutes or through email votes to ensure internal control of expenditures is maintained in the Treasurer’s file and available for audit.
4. Share drafts will not be prepared until an invoice is submitted or until the draft is issued to the payee.
   1. Instances where a vendor will not accept a share draft, documentation will be provided stating the name of the vendor, the item(s) purchased, the date of the purchase, and the reason for the purchase, and the name of the individual making the purchase.
5. Shall make recommendations to the Association Executive Board or membership concerning investments of excess funds, expenditures and budgeting of funds and possible new sources of revenue. To more effectively convey these recommendations, the treasurer shall chair the Finance Committee of this Association.
6. Shall monitor and continue to improve the accounting procedures of this Association. These procedures will be a permanent addendum to this Duty and Responsibility Guideline.
7. The Treasurer shall be bonded within 90 days of installation into the office. The Association shall bear the cost of this bonding. This will only be an issue should the Association gross more than $10,000. See By-Laws, Article 3, Section 3e for further clarification.
8. Shall maintain records and identification of all equipment acquired by this Association. The President, 1st Vice President, 2nd Vice President, and Treasurer will develop an inventory accounting system.
9. Shall oversee and countersign all agreements and contracts entered into by this Association.
10. The Treasurer will prepare the IRS Form 990. The IRS Form 990 will be submitted after review by the President and the 1st Vice President or the 2nd Vice President.
11. All official reports/correspondence of the Treasurer will be typewritten and signed with two copies provided to the Secretary for the records.
12. All quarterly reports of the Treasurer will be presented in sufficient copies of the Executive Committee, insuring at least one clear copy is given to the Publications Chairman for reproduction and distribution to all units. All Annual Conference Treasurer’s reports will be presented to the Publication Committee al least 30 days prior to the conference. This will allow ample time for printing and shipping to conference site for inclusion in the registration packets.

The Treasurer will provide the Executive Board a list of his/her goals for the term no later than the first Executive Board Quarterly Meeting following the Annual Conference.